Shipping your car across state lines is convenient — but preparation makes the difference between a smooth delivery and frustrating surprises. Properly preparing your vehicle protects it, speeds up pickup, and makes any claim process simpler if something goes wrong. This guide walks you step-by-step through everything you need to do to prepare your car for interstate shipping.
Inspect and Document the Vehicle
Before the carrier arrives, do a thorough visual inspection.
Start by photographing your car from multiple angles — front, back, both sides, wheels, and close-ups of any existing dents, scratches, or interior damage. Save timestamps or email the images to yourself to create an independent record.
Walk around the car with the driver during pickup and at delivery. The carrier’s Bill of Lading (BOL) will list the vehicle’s pre-loading condition; make sure it matches your photos. If anything is missed, annotate it on the BOL before signing.
Clean the Car for a Clear Inspection
Wash your car before pickup so inspectors can see paint, chips, and scratches clearly. A clean car reduces disputes about pre-existing damage and speeds up the inspection process.
Remove aftermarket exterior accessories that could be damaged in transit (bike racks, oversized spoilers, roof boxes). If you leave them on, note them clearly on the BOL and expect possible extra charges.
Remove Personal Items and Valuables
Most carriers prohibit or strongly discourage transporting personal items inside the vehicle. Loose items can shift, break, or increase fire risk, and they’re usually not covered by carrier insurance.
Empty the trunk, glove box, and under-seat storage. Take valuables with you and store registration, keys, and any necessary documents in a secure place for pickup.
Check Mechanical Condition and Fluid Levels
Make sure the car is in safe, transportable condition unless you’ve arranged special equipment for a non-running vehicle.
- Ensure tires are inflated to the manufacturer’s recommended pressure.
- Top up essential fluids (oil, coolant) — but avoid overfilling.
- Secure or disconnect any loose battery terminals if recommended by the carrier.
- If the car leaks fluids, disclose and repair the issue or inform the carrier in advance.
If your vehicle is inoperable, tell the transporter when you request a quote — special loading gear may be required.
Fuel, Battery, and Alarm Settings
Keep the fuel tank at about a quarter full. This provides enough fuel to move the car on and off the carrier while keeping weight low.
Disconnect or disable alarms so the vehicle doesn’t sound during transport. Leave the battery connected unless otherwise instructed; many carriers need the vehicle to be drivable for loading and unloading.
Secure Loose Parts and Remove Extras
Secure or remove removable parts: antennas, loose trim pieces, license plate frames, and aftermarket lights. Fold mirrors if they’re retractable. If you have a soft top or convertible, check the carrier’s rules — they often recommend additional protection.
Place spare keys, manuals, and the car title (if requested) somewhere safe — but not inside the vehicle.
Complete Paperwork and Verify Insurance
Gather required paperwork: vehicle registration, ID, and proof of ownership if requested. Review the carrier’s contract, including pickup and delivery windows, cancellation terms, and payment schedule.
Confirm the carrier’s cargo insurance — ask for policy details, coverage limits, and the claims process. Note that carrier insurance is different from your auto policy; understand both before release.
Take Notes on Accessibility and Timing
Make pickup easy. If you live in a gated community, apartment complex, or campus with restricted access, inform the carrier ahead of time and provide gate codes or contact details.
Plan for flexible pickup and delivery windows. Drivers often work optimized multi-stop routes, so a little flexibility can reduce delays and sometimes cost.
Prepare for Non-Running Vehicles (If Applicable)
If your car does not run, confirm that the carrier has winching equipment and understands how much extra time and handling this requires. Expect a pre-disclosed note on your quote and BOL describing the vehicle’s condition.
Final Checklist Before Handover
- Photos taken and saved (time-stamped)
- BOL reviewed and initialed for any pre-existing damage
- Personal items removed
- Fuel at ~¼ tank; battery and alarms handled
- Keys, registration, and ID ready with you or a representative
- Insurance and contract copies verified
Following this checklist reduces the chance of surprises and speeds up the transport process.
Conclusion
Preparing your car for interstate shipping doesn’t have to be stressful. With clear documentation, a clean vehicle, secure parts, accurate paperwork, and open communication with your carrier, you’ll make pickup and delivery straightforward. These simple steps protect your vehicle and your wallet — and help ensure the whole transport goes exactly as planned.
FAQs
1. Can I track my car while it’s in transit?
Many reputable carriers offer tracking or regular status updates; ask about tracking options when booking.
2. What payment methods do carriers typically accept?
Most accept credit/debit cards, ACH, or checks; some prefer a deposit and balance upon delivery—confirm payment terms in writing.
3. Will shipping affect my vehicle warranty?
Shipping itself usually doesn’t void a manufacturer warranty, but check warranty terms and use approved transport methods for any special requirements.
4. Are electric vehicles treated differently?
Yes — carriers may require EVs to have a specific state of charge and may limit transport of high-voltage systems; disclose EV status when requesting quotes.
5. Can I cancel or reschedule after booking?
Cancellation policies vary; review contract terms for fees and required notice periods before booking.
6. Is tipping the driver customary?
Tipping is optional but appreciated; if service was exceptional, a small tip or positive review goes a long way.
